BECOME A VENDOR

VENDOR ELIGIBILITY REQUIREMENTS

 

Well Ray vendors must fit into one of the following categories:

  1. Practitioners, including but not limited to yoga, Pilates, fitness programs, therapeutic resources, massage, acupuncture, physical therapy, chiropractic, nutritional counseling, personal training, health monitoring services, wellness coaching, meditation, counseling, healthcare and energy work.
     

  2. Retailers, including but not limited to wellness-inspired fashion, skin care, and supplements. Please note, only one vendor booth per multilevel marketing company such as Rodan + Fields, Beautycounter, etc. will be accepted. This will be done on a first-come, first-served basis. We encourage individual consultants from the same company to team up and apply for a Well Ray booth together.
     

  3. Other businesses that have a verified connection to wellness.

 

*Well Ray reserves the right to follow-up with any vendor to further discuss information provided within their application.

 

APPLICATION/REGISTRATION POLICIES

  1. All interested vendors must fill out the online Well Ray Festival vendor application.
     

  2. Admission is NOT guaranteed. All interested vendors will receive an email regarding the result of their application within one week of submission.
     

  3. Online payment is required to process your application and will be refunded if your application is not accepted. If this is not possible for your business, please check the "pay by check" box in the application or email wellrayvendors@gmail.com for more information about how to make alternative payment arrangements. Please note, applications will be held until payment is received in full, with all space assigned on a first-come, first-served basis for completed and approved applications.
     

  4. Any vendors leading a physical activity, performing services, and/or teaching a class will be REQUIRED to provide a Certificate of Insurance naming the Del Ray Business Association as additional insured under their general liability policy prior to the Well Ray Festival. The Well Ray Festival also reserves the right to ask for a certificate of insurance from any vendor regardless of activity.
     

  5. All vendors are required to have the correct licenses, certifications, insurance coverages, and/or permits for their activities at their booth. The Well Ray Festival reserves the right to ask for documentation from any vendor.
     

  6. Once a vendor application is approved, cancellations must be made via email to wellraydelray@gmail.com and will be refunded on the following schedule:

  • Up to May 31, 2019 - 50%

  • June 1 or after - no refund

   6. Accepted vendors will be encouraged and expected to utilize the provided media kit to publicize the Well Ray Festival.​

WELL RAY FESTIVAL GUIDELINES

  1. Well Ray is a rain or shine event. Rain location will be: Mt. Vernon Recreation Center, 2701 Commonwealth Avenue, Alexandria, VA 22305.
     

  2. Set up begins at 7:30 AM. The Well Ray Festival opens at 9:00 AM and runs until 2:00 PM.
     

  3. Breakdown MUST be completed by 3:00 PM.
     

  4. Each space is 10 feet by 10 feet with tents, displays, equipment, supplies, chairs, and other items kept within the assigned space and may not encroach into the adjacent space or street, onto any sidewalk, or onto private property.
     

  5. Accepted vendors are required to provide their own aesthetically pleasing and professional looking set-up appropriate for an event with children and pets, including a tent, display items, equipment, supplies, chairs, etc., including tools to set up items in their assigned space and weights to adequately secure tents. Well Ray reserves the right to require a tent be taken down if it is not adequately secured.
     

  6. Electricity and water hookups are not available to vendors.
     

  7. Vendors are responsible for protecting their equipment and supplies from damage and theft. The Well Ray Festival and The Del Ray Business Association are not responsible or liable for any loss, theft, or injury incurred by any vendor. 
     

  8. Each Well Ray Festival vendor is personally responsible for the collection and reporting of Virginia Sales Tax, where applicable, if selling any items.
     

  9. Any vendors selected to teach a fitness class as part of our class schedule will be required to provide their own music (plug into Well Ray sound system from vendor's phone). Class length and location will be assigned by the Well Ray festival based on overall event flow.

*Volunteers will be available to assist vendors and answer questions as needed throughout the day.

EARLY PRICING - available through 4/1

   DRBA Members 

  • Nonprofit: $75

  • Restaurant: $99

  • For profit: $99

   Non-Members

  • Nonprofit: $150

  • Restaurant: $190

  • For profit: $190 

All prices go up 10% starting 4/2.

If you would like to become a DRBA member prior to submitting your application, please visit the DRBA website for more information.

Well Ray vendor sign-ups are currently on hold.
Please check back for more information
Questions? - CLICK HERE